Public forms and agendas that screen readers can actually read.

Legible Docs fixes the PDFs that cities, counties, colleges and health centers already post, including fillable forms, scanned documents and agenda packets, so they meet PDF/UA and WCAG 2.1 AA ahead of the ADA Title II and HHS Section 504 deadlines. They come back looking exactly the same.

• State-certified small business
• Purchase orders and net 30
• A veraPDF report with every file
• Free fixes for 30 days

Social Security No.

Before

“Text14, edit text”

After

“Owner 1 Social Security number, edit text”

What we found

In the typical Southern California city we checked, 82% of posted PDFs fail the basics.

In October 2026 we checked 2,848 PDFs linked from 37 city websites. A file failed if it had no tags, no title or no language, or if it was a scanned image with no real text. In 32 of the 37 cities, at least half the files failed.

We ran the same check on 10 California community health centers. The typical center did worse: about 94% of its PDFs failed.

These are automated checks of the minimum a screen reader needs. Passing them does not by itself make a file accessible; failing them means it is not.

What we fix

• Fillable forms and applications. Every field gets a spoken label, so people know which box asks for what.
• Scanned documents. A readable text layer, a reading order and, for forms, fields people can fill in on a computer.
• Agendas and agenda packets. Real headings, so someone can jump to the item they care about, plus descriptions for charts and photos.
• Reports, fee schedules, notices and handouts. Tags, reading order, tables marked as tables.

We fix the PDF itself, not a separate web copy of it. The file your residents download is the accessible one, and the fixed files are yours to keep.

How each file is checked

AI and automation do most of the tagging, which keeps turnaround fast. Nothing goes back to you until it has passed every step below.

1. Tag. Structure, reading order, field labels, a title and a language are added to the file.
2. Review. Field labels, reading order and image descriptions are reviewed against the printed page.
3. Compare. The fixed file is compared with the original to confirm nothing visible moved or changed.
4. Validate. The file is checked against PDF/UA with veraPDF, the free validator from the PDF Association, and the report comes with it so your team can rerun it.

Standard turnaround is two business days per batch.

Already using a remediation tool or doing this in-house? We take the files that don’t finish cleanly there, like complex fillable forms, scans and long agenda packets, so your staff can keep up with everything else.

An example: Chino’s contractor license application

The City of Chino posts a one-page Contractors / Subcontractors Business License Application. It is fillable, but its 38 fields carried only internal names, so a screen reader read out “Text14” where the form asks for a Social Security number. The file also had no tags. We fixed it as an unsolicited sample in October 2026.

What a screen reader announces, a sample of the 38 fields

Field	Before	After
1	Text1	Company name
2	Text8	Contractor’s license number
3	Check Box4	Type of ownership: LLC
4	Text14	Owner 1 Social Security number
5	Text34	Date signed

Read the full before-and-after (PDF) or open the fixed form (PDF).

Ten fixed samples from ten cities

We fixed these from documents the cities post publicly, to show the work. They are unsolicited samples, not the cities’ official copies and not client work. Every file below passes PDF/UA-1 in veraPDF with zero failed rules.

The deadlines, and what actually has to be fixed

The Department of Justice’s ADA Title II web rule requires state and local governments, including public colleges, to meet WCAG 2.1 AA for the documents they post. Under the April 2026 interim final rule, entities with a population of 50,000 or more must comply by April 26, 2027, and smaller entities and special districts by April 26, 2028. The California Community Colleges Chancellor’s Office has told colleges their date is April 26, 2027.

Most agencies have thousands of PDFs, but the rule does not require fixing all of them. Its exceptions (28 CFR 35.201) narrow the work to three groups:

1. Documents people use to get a service, whatever their age. Applications, permit and license forms, fee and claim forms. The exception for older documents does not cover anything “currently used to apply for, gain access to, or participate in” your services. These come first.
2. Everything you post or change after your compliance date. Agendas, packets, notices and new forms. This is the ongoing work.
3. Older documents kept only for reference. These can qualify as archived content and usually need a review, not remediation.

Our free inventory sorts your PDFs into these groups, so you can see the real size of the job before you budget for it.

Pricing and how to buy

Every price below is fixed before work starts, and every file comes back with a PDF/UA-1 report from veraPDF that your team can rerun.

How to pay: by purchase order, net 30, by ACH or check, or by card on request. We provide a W-9, and a certificate of insurance before work begins. If your agency uses its own services agreement, its terms apply. If a delivered file has an accessibility problem within 30 days, we fix it at no charge. We work only on public documents and blank forms, never on records containing personal information. Ask for a written quote.

Certified small business: ATZMON LLC is certified by the State of California as a Small Business (Micro), certification number 2055941. State departments can buy services from certified small businesses through the state’s SB Option. Cities, counties and districts follow their own purchasing rules, and we provide whatever paperwork yours requires.

For health centers

HHS’s Section 504 rule requires organizations that receive HHS funding, including community health centers, to make their web content meet WCAG 2.1 AA. That includes the PDFs on your website. The compliance date is May 11, 2027 for organizations with 15 or more employees, and May 10, 2028 for smaller ones.

The documents patients need most are usually the ones that fail: intake and health history forms, consent and release-of-information forms, sliding fee applications and patient handbooks. We fix them in English and Spanish, keep fillable forms fillable, and set the right language on each file so a screen reader pronounces it correctly.

We work only on public documents and blank forms, never on patient records, so no protected health information changes hands.

For community colleges

Students meet PDFs at every step: add/drop and petition forms, residency and fee forms, disability verification and accommodation requests, board agendas and packets. Many of them are fillable forms whose fields have no names a screen reader can announce, or scans with no readable text.

We fix the original files, keep fillable forms fillable with every field named, and return each one with a veraPDF report your accessibility team can rerun. The Starter package covers a department’s ten most-used forms for $500. For a larger backlog, we work through the inventory in priority order and take overflow from your own accessibility staff.

For partners: ADA consultants, website and agenda vendors

If you write self-evaluations and transition plans, or you build the websites and agenda systems agencies post to, your clients will ask you what to do about their PDFs. Tools that turn PDFs into web pages help, but documents that have to stay PDFs, like fillable applications and agenda packets, still need the file itself fixed. That is what we do, behind you: you keep the client relationship, and the work goes out under your name or ours.

Partners get 15% off our published prices, so you can charge your client our published price and keep the difference, or price lower to win. The first document from one of your clients is free, so you can judge the quality before committing to anything.

Free inventory of your website’s PDFs

About

Contact

Email [email protected] or call 310-972-8222. Send a document, or ask for a free inventory of the PDFs on your website, and we’ll reply within one business day.